Preparing for a Food Safety Audit With Digital Tools
Since FSMA was introduced in 2011, the number of annual audits an average grower experiences has...
Your HACCP plan is a proactive approach to food safety management that aims to stop problems before they occur. You’ve already put in the time to thoroughly evaluate your facility’s processes, identify every potential risk, and get your organization on board with the necessary precautions. But did you know that a paper-based HACCP plan might still be costing you time and money?
Instead of relying on food safety binders and paper checklists, more facilities are using technology to streamline their food safety compliance. This article will cover the biggest benefits your organization will gain from a software platform, the specifics of how your HACCP program can be digitized, and how to start the transition.
Facilities that use software to document HACCP programs are able to maintain centralized documents on web dashboards and complete food safety checks on mobile devices. Here are the top 3 reasons to consider using digital tools to maintain your HACCP plan:
Traditionally, facilities have used paper record-keeping procedures, including printing copies of the HACCP plan and providing one to each team member. But what happens when a part of the plan needs to change? That requires reprinting and distributing the plan. Someone needs to monitor that every employee is operating based on the most up-to-date version of the plan. With a digital solution, you can immediately implement changes across your whole organization. One administrator can use their online dashboard to update a document or checklist and every employee will have access to the latest version automatically, with no risk that they accidentally follow an old procedure.
Your HACCP plan is a crucial part of your operation’s success. You’ll need to provide evidence of your food safety plan at regular intervals throughout the year to auditors and buyers. By maintaining digital documents, you can be ready for an audit year-round. When a buyer or auditor requests reports from a certain day at a specific location, you can quickly filter your digital checklists and send the exact report needed. You’ll save yourself the stress and time needed to prepare, and more importantly you’ll inspire confidence that food safety is a high priority.
Paper processes are quickly becoming outdated throughout the food supply chain. They leave space for errors, miscommunications, and process failures. Digital systems hold your operation to a higher standard while also making it easier to meet your requirements. Beyond saving money on paper and the time it takes to manage binders and more frequent site visits, you’ll save over the long term by lowering your risk and consistently exceeding buyer expectations.
Digital tools can simplify and improve your workflows every day. Consider the following elements of your food safety plan and how they function before and after adopting a software platform:
Ultimately the purpose of any HACCP food safety plan is to prevent foodborne illness and protect consumer health. With such a high-stakes goal, it’s important to prioritize your HACCP program and give it the institutional resources necessary to maintain high standards.
HeavyConnect is a compliance documentation platform for the food supply chain. Facilities use HeavyConnect to maintain their HACCP programs by storing documents in one centralized location that any employee can access, providing easy-to-use digital checklists that work on any mobile device, and giving managers data insights that help them make better informed decisions and avoid big picture risks.
Switching to a digital solution isn’t as big of an obstacle as it may seem. With HeavyConnect, you can complete the onboarding process in less than a month and have your new digital HACCP process up-and-running quickly. Not only will you have 24/7 customer support and an Account Manager to help digitize your reports and ease your transition, but you’ll also have access to many pre-built HACCP checklists which you can add to your account instantly.
Hear what our customers have to say about their experience with HeavyConnect or book a personalized demo today. Have questions about how to document your HACCP plan with HeavyConnect? Call us at (833) 722-5727.
HACCP Customer Testimonial:
"Our operation has recently switched over to HeavyConnect after using the traditional pen and paper method for decades. I can think of two great benefits from the implementation. First being, time. What used to take days to reach my desk is now accessible in real time. I don’t have to track down employees, make requests for paperwork and I can provide feedback instantly. If this were the only benefit I would easily recommend HeavyConnect to anyone, but honestly, it’s the second one that takes the cake for me. HeavyConnect has increased employee participation at all levels. Not only do I have managers proactively checking reports and asking questions, I have employees reaching out wanting to be a part of the process."
- Food Safety Professional, Bay Baby Produce